Archive for the ‘Managed Services’ Category

Windows 7 features from our favorites list

May 24, 2010

[tweetmeme source=LANSystems only_single=false]If you’ve been holding on to that old computer because you didn’t want to give up Windows XP, we have good news.  Windows 7 is simpler to use, more responsive, and full of new possibilities. So take the plunge – we did.  At LAN Systems, we are using Windows 7 on our desktops and have some favorite features that we would like to share with you.

Backup and Restore 

Greatly improved for Windows 7, Backup and Restore gives you peace of mind that your critical files are preserved. You can easily select your important files or let Windows choose what to backup. Libraries are an easy way to collect files that may be scattered throughout your PC.  Choose a backup schedule and you can be confident that your data is preserved. 

Be sure that you backup to a drive other than the one that contains Windows.  So if you don’t have more than one hard drive installed, use a DVD or external hard drive.  If you have Windows 7 Professional or Ultimate, you can backup to a network drive so that the network backup will also duplicate a copy of your files.

Windows Search

Quick and efficient describes the new Windows 7 Search. No longer will you search in vain for where you saved that last document.  You’ll be able to find more things in more places—and do it faster. Libraries allow you to organize your documents into a single virtual location.

Start typing into the Start menu search box, and you’ll instantly see a list of documents, pictures, music, and e-mail that meet your criteria.  Narrow the search by date, file type and other categories you select. Highlighted keywords and text snippets show matches that you can easily scan.

Snipping Tool

If you like the Print Screen tools, you are going to love the Snipping Tools.  Use to make a training document, step-by-step instructions or show examples of what you are seeing.  After you capture a snip, you can write or draw on or around the snip image. This allows your own personal notes without bringing the capture into Paint or Word.

It’s easy to send the snip with your notes, just click on Send Snip and choose the email recipient or location to send.

Sticky Notes

These notes will never fall off the monitor and lodge behind the desk. Windows 7 Sticky Notes are one of the most useful and fun desktop enhancements.  Organize your to-do list, tasks, notes and phone messages.  You can always edit the text, change its color and speedily resize, collapse, and flip through notes.

If you use a Tablet PC or a touchscreen, Windows 7 Sticky Notes support pen and touch input, too—you can even switch between different input methods within the space of a single note. Sticky Notes is available in the Home Premium, Professional, and Ultimate editions of Windows 7.

Desktop Themes

Windows 7 has eye-catching themes for every occasion. The graphics are vibrant and new.  You can choose beautiful landscapes and nature backgrounds or modern, surprising themes that every passerby will admire. No matter what taste, there is something for everyone.

Themes and screen savers can display slide shows.  Window border colors and sound schemes are part of your theme.  Choose the theme as it is or add your personal touch.  Need more choices, download free themes from the Personalization Gallery.

Let us know about your favorites and you could be featured in our Windows 7 series. Send your story to mary@lansystems.com.

For more computer support and technology topics visit LAN Systems at:http://www.lansystems.com/technotes.html

Fighting Spam

March 31, 2010

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Over 90% of email is unsolicited and unwanted. Junk emails flood the electronic delivery system with messages that we just don’t want and phishing schemes fool millions each year.  These abuses waste time and resources and are one of the biggest productivity drains that businesses face.

Unfortunately, you can’t get rid of all spam but you can manage the problem and protect your business from incidental damage.  Make sure you have a clear email policy and train users so they don’t fall for spam tricks. 

  1. Use a Spam Filter – although spammers work on beating the filter, this is your best first defense.
  2. Never reply to spam, not even to unsubscribe – often this just confirms your email is valid.
  3. Disable automatic downloading of HTML pictures –  spammers get confirmation that you opened the message if the graphics (pictures) are downloaded.
  4. Don’t participate in chain emails – these often harvest email address and many recipients find them irritating.
  5. Don’t respond to email requests that ask for personal information or money – this is the most common phishing scam.
  6. Use privacy settings on your accounts – especially for social media sites, don’t publically list your email address.
  7. Use care when giving your email – if you list your email on any site (or on your business card) remember it increases your chances of being spammed.
  8. Don’t spam others – if you have a eNewsletter or send email information be sure you follow proper protocol and allow your recipients to easily unsubscribe.
  9. Turn off read and delivery receipts and automatic response to meeting requests – these responses are used to validate your email address.
  10. If you receive spam in your inbox, you can forward it with the proper header to uce@ftc.gov.

More technical notes at www.lansystems.com/technotes.html