Archive for October, 2010

Evolution of Office Space

October 31, 2010

[tweetmeme source=LANSystems only_single=false]Guest author Scott Perry, www.ATLOfficeSpace.com

Historically, occupancy costs have always had a big effect on a company’s bottom line. Depending on how a company is structured, they are usually the second or third highest cost of operating a company, along with the workforce/personnel and IT.  With the changes in the economy from the rapid growth in technology, to the recession, how has the environment of the workspace changed over the last few years?  As businesses cut budgets, it has become more prevalent in almost every sector of the economy, that companies have made real estate decisions to help to reduce their expenditures. 

As someone who represents Tenants with their office leases, it has always been a part of my job to reduce my client’s occupancy costs. However, the role of advising clients with their office space has even more so today, developed into a consulting business.  We are seeing before us, a changing corporate culture and a new generation of business owners and employees that have entered the market.  Following are a few aspects of the workplace that affects the modern office of today.

A new generation:     The traditional office has changed in ways that have scaled back the average square feet per employee.  Not only are we seeing executives move from being in a large office, but they are moving into smaller offices and in some cases into a workstation with the rest of the employees. The company culture of collaboration has emerged as more conference rooms have become more relevant in the workplace.  Co-working has become more popular as have the concept of hoteling with telecommuting.

Technology:     Technology has grown at an extremely rapid pace and has had an impact on the amount of space that is needed.  The capability to eliminate record rooms or large server rooms has lead to digital record keeping and a data centers.  Cloud computing has created an ease of access through remote sites by the internet, usually in the form of web based applications with customization by the end user. 

Sustainability:      Sustainability has come to the forefront of commercial real estate and is here to stay.  In addition to being a good steward to the environment, the advantages of office buildings going green have financial gains over the long term for both Tenant and Landlord.  Over time, this will help reduce the operating costs of the building, which is directly passed down to the tenant. 

Scott Perry, The Eidson Group, LLC, Corporate Real Estate Tenant Advisory Services

Go to www.EidsonGroup.com for our contact information, additional articles, and our disclosure information.

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October Puzzle – Math is for Everyone!

October 24, 2010

[tweetmeme source=”LANSystems” only_single=false]The Postmaster is trying to save money by reducing the number of stamps needed to send letters.

Postage for an item can be anything from 1 dollar to 15 dollars and you must use exact postage.

The new requirement is that you can attach a maximum of three stamps.

There are only three different denominations of stamps.  What are they?

On a scale of effortless to diabolical, this rates use your math brain!

Send your answer to puzzle@lansystems.com.  All correct answers will be entered in our monthly drawing.

The three most costly mistakes to avoid when implementing your EHR

October 8, 2010

[tweetmeme source=”LANSystems” only_single=false]Our guest blogger is  John Macikowski, Director for Clinical Practice Solutions Inc., an authorized VAR and Implementation specialist for eClinicalWorks and Dragon Medical.  John has over 25 years of experience in the I.T. industry and has specialized in Healthcare Solutions for the past 6 years.  He can be reached at jmac@clinicalpracticesolutions.com or at 770-963-6965.

1) Not making sure that the EHR you choose meets all current Federal Meaningful Use guidelines.  This is perhaps the most important criteria.  Unless you are looking to retire from practice in the next few years, purchasing an EHR program that does not meet current Meaningful Use guidelines, or one that is unlikely to meet them in the future is a poor decision for your practice and can negatively impact you in the future in areas as diverse as compensation, product support, EHR and Health Exchange interoperability and medical device compatibility.  If you are not sure, or if that fact is glossed over by the salesperson, ask for it in writing.

2) Short changing yourself on training time and expertise.  You’re learning a brand new way to run your practice.  Give yourself adequate time for the transition.  How much expertise does your training team have?  Ask to talk to the trainer that will do your implementation.  Ask for references of practices that particular trainer has done.  Who is accountable for your implementation?   Training will determine how successful your practice will be with its EHR implementation, how efficient your staff will be, and ultimately, how much it will cost you.  The correct amount and type of upfront training will save you money and frustration down the road.   You want to avoid a trainer that simply gives a detailed demo of the product.  You do want a trainer that will understand and implement to your workflow.  Ideally, either the trainer or implementation coordination should have practice management experience.  Do you really want to trust your livelihood to a trainer that doesn’t understand your concerns?  EHR salespeople typically quote the minimum amount of training in order to make their EHR look more price competitive. They will tell you there are dozens of videos you can watch on your own time to supplement training.   Is your time really worth that little?  Can you and your staff really go live on an EHR on three or five days of training?

3) Skimping on hardware.  Make sure you buy enough workstations, and deploy the correct type of hardware.  You should ask your implementation specialist what is the “best practice” roadmap for your hardware.  Don’t just go by the EHR minimum specifications (Or even worse, shortcut the specifications.)  Minimum specifications are just that, what you really want to know is what you will need in order to make your EHR perform at its best.  Your EHR salesperson and IT partner should understand that.  Your IT specialist should also have some experience with that particular EHR or be willing to work closely with your EHR implementation team.  If not, find one that does. Spend the money to have an independent infrastructure audit if you have any doubts about your current IT vendor’s capabilities.

 If you have comment or suggestions for future blog topics, please contact me at: mary@lansystems.com.

For more technical notes and information go to: www.lansystems.com/technotes.html